Data Retention & Legal Hold
ZoikoTime helps organizations govern workforce records across their lifecycle with configurable retention policies, legal hold preservation, controlled access, audit trails, and lifecycle safeguards.
Govern workforce records from retention and access control to legal hold preservation and defensible expiry workflows.
Capabilities may vary by plan, configuration, deployment model, contract, jurisdiction, and customer policy.
- Configurable retention
- Legal hold workflows
- Role-based access
- Audit trails
- Export controls
Why Workforce Record Retention Matters
Workforce records can become important in payroll review, client
billing, HR investigations, audits, labor disputes, compliance reviews, and litigation readiness.
Preserve Operational Truth
Maintain governed records of work sessions, approvals, exceptions, corrections, policy decisions, and review actions.
Support Legal and Audit Readiness
Help legal, HR, compliance, payroll, finance, and operations teams locate, preserve, and review relevant workforce records.
Reduce Record Lifecycle Risk
Reduce risk from unmanaged deletion, uncontrolled access, inconsistent retention, unsupported exports, and missing audit context.
Records That May Be Governed
Depending on configuration, plan, and agreement, ZoikoTime may support retention and preservation controls across these record categories.
Time Records
Clock-in / clock-out records, work sessions, breaks, idle events, manual entries, corrections, approvals, and exceptions.
Activity Records
Application activity, URL activity, active and idle patterns, work- session metadata, and verification signals where enabled.
Attendance Records
Attendance events, shift records, absence records, schedule exceptions, and manager approvals.
Screenshot Records
Screenshots, redacted screenshots, metadata, review activity, access logs, and retention rules where enabled.
Timesheet and Payroll
Timesheet submissions, approvals, corrections, disputes, payroll export records, and reconciliation support records.
Reporting and Analytics
Generated reports, parameters, exports, analytics outputs, and related review context where retained.
Administrative and Audit
Policy changes, role changes, access events, admin actions, configuration changes, and legal hold actions.
Worker Transparency
Worker-facing notices, policy acknowledgments, consent records where applicable, correction requests, and dispute history.
Configurable Retention Policies
ZoikoTime supports retention controls that help organizations align workforce records with internal policy, operational needs, contractual commitments, and applicable legal requirements.
Record Scope
Define which record categories are covered by each retention rule.
Retention Duration
Configure periods based on capability, customer policy, plan, agreement, and applicable requirements.
Role-Based Administration
Control which users can create, modify, approve, or deactivate retention policies.
Jurisdictional Variation
Support different retention rules by region, department, or worker type where configured.
Change History
Maintain logs of retention policy changes, who changed the rule, when, and what changed.
Expiry Behavior
Define what happens when records reach the end of their retention period.
Contact Sales to discuss enterprise retention requirements
Legal Hold Preservation
When a legal hold is applied, relevant records can be preserved from ordinary deletion or retention expiry while the hold remains active.
1
Identify the Matter
Authorized users define the matter, business reason, owner, scope, and approval requirements.
2
Define the Scope
The hold may be scoped by worker, team, department, project, date range, or record type.
3
Apply the Hold
Relevant records are preserved from ordinary expiry or deletion workflows while active.
4
Restrict Access
Access to held records is controlled by role, permission, matter assignment, and policy.
5
Review and Export
Authorized reviewers may locate, review, package, and export relevant records where permitted.
6
Release the Hold
When the matter ends, authorized users may release the hold according to customer policy.
7
Resume Lifecycle
After release, records return to applicable retention, expiry, or archival workflows.
Access, Export, and Audit Controls
Retention and legal hold must be supported by controlled access, clear permissions, audit trails, and accountable exports.
Permission-Based Access
Limit access by role, team, department, jurisdiction, matter, worker group, or record type where configured.
Export Controls
Restrict who can export workforce records, require appropriate permissions, and log all export actions.
Audit Trails
Record key administrative and review actions including retention-policy changes, legal hold activity, access events, and export logs.
Evidence Packaging
Package relevant records with timestamps, approvals, exceptions, policy references, and review history where supported.
Separation of Duties
Support governance models where legal, HR, compliance, payroll, finance, and IT have separate access responsibilities.
Worker Privacy
Support controlled access, minimization, notice, and transparency principles where applicable and configured.
Frequently Asked Questions
What types of workforce records can be governed by retention policies?
No. You do not need a credit card to start a ZoikoTime trial.
ZoikoTime is designed to let organizations evaluate the platform before making a commercial commitment. During the trial, you can create a workspace, invite users, test core time tracking, review workforce activity, configure basic policies, and assess how ZoikoTime fits your operational, billing, contractor management, and workforce oversight needs.
If you decide to continue after the trial, you can choose the appropriate plan and add payment details at that stage.
How does legal hold work in ZoikoTime?
When the trial ends, your workspace will not automatically convert into a paid subscription unless your organization selects a plan and adds payment details.
You will be prompted to choose a ZoikoTime plan before continuing with paid access. Your workspace may remain available for a limited period after the trial so you can review activity, export records, complete internal approval, or finalize your subscription.
ZoikoTime is built to avoid surprise billing. The decision to continue remains with your organization.
Does ZoikoTime guarantee compliance with legal retention requirements?
Time Doctor and Hubstaff are well-known platforms in the time tracking, productivity monitoring, remote workforce, and activity visibility market. They are useful tools for many teams that need timers, screenshots, productivity reporting, app and URL tracking, payroll support, or basic workforce visibility.
ZoikoTime is positioned differently.
ZoikoTime is built as workforce assurance and performance intelligence infrastructure. It is designed for organizations that need more than simple time tracking - especially where workforce records affect billing, contractor payments, client delivery, operational accountability, dispute resolution, compliance review, or executive oversight.If your organization only needs basic time tracking, a traditional tool may be sufficient.If your organization needs stronger workforce evidence, billing defensibility, contractor oversight, approval workflows, and governance-ready records, ZoikoTime is designed for that higher standard.
Who can configure retention policies and apply legal holds?
Yes. ZoikoTime is designed to support employees, contractors, consultants, agencies, distributed teams, outsourced workers, and other non-traditional workforce models.
For contractor management, ZoikoTime can help organizations create clearer records for reviewing work sessions, contractor billing, approvals, and operational accountability.ZoikoTime is especially relevant for consulting firms, agencies, professional services teams, outsourced operations, field teams, support teams, gig-style teams, and businesses where contractor hours affect margins.ZoikoTime does not determine legal worker classification and does not replace legal, tax, or employment advice. However, it can provide stronger operational records to support better contractor governance and internal review.
What happens to records when legal hold is released?
ZoikoTime is designed to support both flexible adoption and enterprise-grade deployment.
For standard plans, customers may be able to subscribe monthly or annually, depending on the plan selected. Annual plans may include more favorable commercial terms.
For larger organizations, enterprise agreements may include a defined contract term, onboarding scope, security review, support arrangements, data-processing terms, service levels, implementation assistance, and commercial commitments.ZoikoTime is built to let customers prove value before scaling commitment. The commercial model should match the level of deployment, support, and governance required.
Audit-Grade Evidence
Understand how ZoikoTime supports evidence integrity, audit trails, and evidence packages.
Explore Audit-Grade Evidence
Audit-Grade Evidence
Understand how ZoikoTime supports evidence integrity, audit trails, and evidence packages.
View Security Addendum
Audit-Grade Evidence
Understand how ZoikoTime supports evidence integrity, audit trails, and evidence packages.
Explore Enterprise Governance
ZoikoTime provides retention, legal hold, export, audit, and deletion-related functionality to support customer workflows. ZoikoTime does not provide legal advice, does not determine legal retention requirements, and does not guarantee compliance with any specific legal, regulatory, or judicial requirement. Customers remain responsible for configuring retention, preservation, access, export, and deletion policies appropriate to their organization and obligations.
Govern Workforce Records Across Their Full Lifecycle
ZoikoTime helps enterprise organizations configure retention policies, apply legal holds, control access, export evidence packages, and manage record expiry with appropriate safeguards and audit trails.