Configure and Govern
ZoikoTime With
Confidence
A structured guide for workspace owners and administrators managing setup, departments, workers, permissions, time and activity settings, reporting, evidence controls, and responsible governance.
Use this guide to understand the core administrative model — from creating your workspace and departments to configuring time settings, managing reports, supporting workers, and governing records responsibly.
Built for permission-based administration, worker transparency, accountable review, and audit-ready records.
ADMIN QUICK START CHECKLIST
Administrator Responsibilities
What Administrators Are Responsible For
Administrators are responsible for configuring ZoikoTime in a way that supports accurate records, role-based access, worker transparency, operational reporting, and responsible governance.
Workspace Configuration
Maintain organization profile, default settings, operating region, time zone, and primary administrative contacts.
Departments and Workers
Create departments, add workers, assign managers, maintain worker profiles, and handle offboarding workflows.
Roles and Permissions
Control who can view, manage, approve, export, review, or configure workforce records and settings.
Time and Activity Settings
Configure time capture, activity context, idle handling, break rules, timesheet periods, and correction workflows.
Reporting and Analytics
Manage reporting access, department dashboards, operational analytics, payroll exports, and workforce insights.
Evidence and Review Controls
Control access to audit trails, correction history, screenshots where enabled, and evidence exports.
Worker Communication
Help workers understand visibility, timesheets, corrections, mobile use, support routes, and applicable policies.
Support Routing
Direct issues to Help Center resources, internal owners, ZoikoTime support, or commercial channels as appropriate.
Workspace, Departments, Workers, and Permissions
Understanding the Administrative Structure
ZoikoTime separates workspace identity, operational structure, user records, and access permissions to help administrators manage the platform clearly.
Company profile
Workspace Profile
Organization identity, settings, contacts, and workspace-level information.
Department setup
Departments
Operational groups such as Engineering, Finance, Sales, HR, or Support.
User setup
Workers
Employees, contractors, managers, field workers, and approved platform users.
Access control
Roles & Permissions
Controls what each user can view, manage, approve, export, or configure.
System configuration
Platform Settings
The administrative area for workspace-level setup and controls.
Recommended Roles
- Workspace Owner
- Administrator
- Manager
- HR Administrator
- Finance / Payroll User
- Legal / Compliance Reviewer
- Worker
Permission Principles
- ›Use least-privilege access
- ›Avoid shared administrator accounts
- ›Review permissions regularly
- ›Restrict screenshot access
- ›Restrict evidence exports
- ›Separate manager, payroll, legal, and admin duties
- ›Log permission changes
Governance Best Practices
- ›Keep workers informed about visibility
- ›Use human review for sensitive decisions
- ›Control exports carefully
- ›Preserve auditability for corrections
- ›Align with internal policy
- ›Escalate legal and HR issues appropriately
Time, Activity, Timesheets, and Reporting
Managing Workforce Records and Reporting
ZoikoTime helps administrators manage workforce records through structured settings for time capture, activity context, timesheets, approvals, reports, analytics, and exports.
Time Capture
Configure clock-in and clock-out expectations, manual time entry rules, break handling, overtime settings, and time-correction permissions.
Activity Context
Configure activity visibility settings, app usage context where available, idle handling, and session verification requirements.
Timesheets and Approvals
Configure timesheet periods, submission requirements, approval workflows, correction rules, and payroll export settings.
Reporting and Analytics
Manage team dashboards, department views, workforce analytics, executive reports, payroll exports, and evidence packages.
Responsible Use Note
ZoikoTime reports and activity records should be interpreted with context. They should not be used as the sole basis for employment, disciplinary, compensation, or legal decisions without appropriate human review, HR involvement, and organizational process.
Sensitive Records
Screenshots, Redaction, and Evidence Controls
Some ZoikoTime features involve sensitive workforce information. Administrators should configure these features with transparency, access limits, retention awareness, and accountable review.
Screenshots Where Enabled
Define whether screenshots are enabled, which teams or roles are covered, capture frequency, and who can access screenshot records.
Redaction Controls
Clarify what may be redacted, who can apply redaction, who can view redacted or unredacted content, and how redaction history is preserved.
Evidence Controls
Govern audit trail access, evidence package creation, timesheet history, correction records, and export permissions for authorized roles.
Sensitive records should only be accessible to authorized users with a legitimate business purpose. Access should be documented, permission-controlled, and regularly reviewed.
Common Questions
Admin Guide FAQs
Need Help Configuring ZoikoTime for Your Organization?
Review the Admin Guide, explore implementation resources, or speak with ZoikoTime about your workforce governance requirements and implementation goals.