VP of Operations
National Logistics Customer
“We finally have one record for every contractor across a dozen agencies, instead of a dozen spreadsheets.”
Consented · Verified Jul 2026
Contractor-Heavy Workforces
One governed
record for every
contractor, project,
and hour.
ZoikoTime connects contractor, engagement, project, task, time, review, approval, and export into a single traceable record — with transparent workflows and human review at every step.
Contractor Operations Workspace
Live
312
Active
contractors
contractors
48
Projects tracked
21
In review
99.3%
Records exported
clean
clean
Approval Queue
J. Alvarado — Agency Partner
Project: Distribution Center Rollout
S. Rowntree — Independent
Project: Platform Migration
K. Devi — Consulting Firm
Project: Q3 Audit Prep
Activity Timeline
09:41 · Record REC-4471 moved to Review
09:22 · Export batch confirmed clean — 88 records
08:57 · New engagement created — Agency Partner Co.
Contractor Operations Challenges
Mixed workforces break simple
time systems.
Fragmented records
Agencies, freelancers, and consultants each track time differently.
No project attribution
Hours rarely map cleanly to the project or cost center they belong to.
Manual approvals
Spreadsheet-based sign-off slows down billing and invites errors.
Offboarding gaps
Access and records linger after an engagement ends.
What Contractor Operations Require
Four things every mixed workforce
needs.
Governed records
One traceable record per
engagement, not scattered
spreadsheets.
Transparent workflows
Contractors and reviewers see
the same record, the same way.
Human review
Approvals require a named
reviewer — nothing clears itself.
Audit-ready export
Clean, evidenced records finance
and procurement can trust.
Contractor Operations Workspace
Roster, review, and export in one
place.
| Contractor | Project | Status | Owner |
|---|---|---|---|
| J. Alvarado | Distribution Rollout | In Review | PM · T. Okoye |
| S. Rowntree | Platform Migration | In Review | PM · L. Chen |
| K. Devi | Q3 Audit Prep | Pending Approval | PM · R. Haddad |
| M. Ferris | Warehouse Retrofit | Active | PM · T. Okoye |
Ownership
Agency Partner Co.14 contractors
Independent61 contractors
Consulting Firms9 contractors
Export Status
This week88 clean
Flagged3 held
Contractor Lifecycle
Every hour follows the same
governed chain.
Engagement Created
Project Assigned
Time Recorded
Reviewed
Approved
Exported
Contractor Self-Service
Contractors see their own record —
plainly
Every contractor can view their engagement, submitted time, project attribution, and approval status without chasing a project manager.
Plain-language view of engagement and time
Submit corrections with a note attached
Track status from recorded to exported
Manager & Project Lead Workspace
Approve with project context, not
guesswork.
Managers and project leads review contractor time alongside project budget, assignment, and prior approvals — every decision requires a note.
Shared queue across managers and finance
Project and cost center shown alongside time
No auto-approval — a person signs off
Finance & Billing Readiness
Clean records, ready to feed your
systems.
Export-ready records
Approved time exports in formats your AP and ERP systems already expect.
Reconciliation support
Every record links back to its approval and project — no guessing at billing time.
Held for review
Flagged records are excluded from export until a reviewer resolves them.
Project & Cost Attribution
Every hour tied to a project and
cost center.
| Contractor | Project | Cost Center | Hours (wk) | Status |
|---|---|---|---|---|
| J. Alvarado | Distribution Rollout | OPS-4410 | 38.5 | Review |
| S. Rowntree | Platform Migration | IT-2201 | 24.0 | Review |
| K. Devi | Q3 Audit Prep | FIN-1180 | 16.0 | Pending |
| M. Ferris | Warehouse Retrofit | OPS-4402 | 40.0 | Active |
Time Disputes & Corrections
When a record doesn't match
expectations.
Flagged
A record is disputed by the contractor or project lead.
Notified
Both parties are notified and can add context to the record.
Escalated (if needed)
Unresolved disputes route to finance or HR for review.
Resolved
The outcome is recorded with a note, closing the evidence trail.
Global Policy Controls
Consistent rules across every
agency and region.
Standard Contractor Policy v4
Applies globally
Agency Partner Addendum
Edited by Procurement
EU Contractor Policy v2
Effective Sep 1, 2026
What ZoikoTime does not do
Being clear about this product's boundaries is part of how we earn trust with operations, legal, and the contractors whose records live here.
No worker classification determination
No payroll, payment, or tax processing
No surveillance or activity monitoring
No screenshots or keystroke capture
No GPS or location tracking
No productivity monitoring or scoring
ZoikoTime is Workforce Truth Infrastructure — governed contractor records with transparent workflows, not surveillance software.
Identity & Offboarding
Access ends when the
engagement does.
Identity verification
Contractors are verified once at engagement start, tied to their record.
Automatic access revocation
Offboarding an engagement removes system access on the effective date.
Records retained
The evidence trail stays intact for audit long after offboarding.
Integrations
Connects to the systems you
already run.
Procurement / VMS
Sync engagements and vendor
records
Accounting / ERP
Export approved records for billing
Identity Provider
Single sign-on and access control
Project Management
Align tasks with project attribution
Implementation Journey
From kickoff to first clean export.
01
Discovery
Map contractor types, agencies, and
current process.
02
Configure
Set up engagement rules, approval
policy, and export formats.
03
Pilot
Run with one project or agency, tune
the review workflow.
04
Launch
Roll out across projects with reviewer
training complete.
Customer Proof
What operations and finance
teams say.
Director of Finance
Enterprise Services Customer
“Exports now match approvals every time — reconciliation used to take days.”
Consented · Verified Jun 2026
PMO Lead
Technology Customer
“Project attribution used to be a guess. Now every hour is tied to a cost center automatically.”
Consented · Verified May 2026
FAQ
Questions from operations,
finance, and legal.
No. ZoikoTime governs contractor time and project records — classification decisions remain with your legal and HR teams.
No. ZoikoTime manages governed contractor records, approvals, and exports. Payroll, payment, and tax processing remain outside the platform.
No. ZoikoTime is designed around transparent workforce records and human review. It does not perform screenshots, keystroke capture, GPS tracking, or productivity scoring.
Access is revoked according to the engagement end date while the evidence trail remains available for the required retention period.
Yes. Contractors can flag a record and add context. The dispute can then be reviewed, escalated when necessary, and resolved with the outcome recorded.
Get Started
Give every contractor engagement a record you can trust.
See how ZoikoTime governs contractor, project, and time records — or start free and configure your first engagement.
Privacy-first — not classification, payroll, or surveillance software.