Owners & Admins
Org setup & policy configuration
- Configure organization profile
- Assign roles & permissions
- Draft first policy pack
Getting Started
Every role has a path. Let's find yours.
ZoikoTime onboarding is role-aware and governed by design — guided setup, safe testing, and a verified first-value outcome before anything touches production. No shortcuts, no automatic sign-off.
Onboarding, by role8 tracks live
Owners & Admins
Org setup, policy packs
5 steps
HR & People Ops
Rosters, worker notices
4 steps
Workers
App setup, verification
3 steps
Privacy & IT
Access, data review
5 steps
Path Finder
Tell us your role, we'll show the path.
Every role reaches ZoikoTime through a different door. Pick yours to see the exact steps, in order, with nothing assumed.
Select a role to update the recommended path on the right. You can start any track — nothing here locks you in.
Owners & Admins
Admin Setup
Stand up the organization, assign roles, and draft the first policy pack before anyone else touches the account.
1
Confirm organization profile
2
Assign owner & backup admin
3
Draft first policy pack
4
Invite HR & IT collaborators
5
Enter the sandbox to test rules
Operating Model
How governed onboarding actually works.
The same four stages apply no matter your role — only the specific steps inside each stage change.
1
Find your path
Path Finder routes you to the setup
track built for your role and permissions
— not a generic checklist.
2
Configure with guardrails
Every setting has a default and a
source. Nothing configures itself, and
every change is attributable.
3
Test safely
A governed sandbox mirrors production
rules with zero impact on live workers,
pay, or audit evidence.
4
Verify & launch
A person confirms readiness before
anything goes live. Verification is a
step, never a formality.
Role Tracks
Built for who's actually doing the work.
Eight tracks cover the people who touch ZoikoTime — from first configuration to daily use.
HR & People Ops
Rosters & worker communication
- Import worker roster
- Send worker transparency notice
- Confirm consent capture
Managers
Team schedules & approvals
- Review team roster
- Configure shift schedules
- Run a pilot week
Workers
Daily use, clock-in & verification
- Download & sign in to app
- Verify identity once
- Complete a first shift
Payroll Reviewers
Evidence review & export
- Connect payroll system
- Learn the reviewer queue
- Run a test export
IT & Security
Access, identity & integrations
- Configure SSO
- Set data retention rules
- Review integration scopes
Privacy Teams
Data review & worker notice
- Review data collection scope
- Approve worker notice language
- Sign off before launch
Partners
Client onboarding & handoff
- Set up client workspace
- Configure handoff checklist
- Transfer ownership to client admin
Readiness
Review your readiness before you launch.
A live checklist, not a rubber stamp. Nothing here marks itself complete — and 100% still means a person signs off next.
Organization profile completed
Legal name, locations, and time zones confirmed
Admin roles assigned
At least one owner and one backup admin
Data source connected
Payroll or HRIS integration verified
Policy pack drafted
Break, rest, and shift rules configured
Pilot group selected
A small team to run the first live week
Privacy review scheduled
Data scope and worker notice reviewed
Readiness score
0%
Just getting started
Check off items as your team completes them.
Guided Paths
Three sequences, start to finish.
Each path is a fixed order for a reason — skipping a step means launching on an assumption instead of a verification.
Owners & Admins
Admin Setup
5 steps · ~40 min
1Confirm organization profile
2Assign owner & backup admin
3Draft first policy pack
4Invite HR & IT collaborators
5Enter the sandbox to test rules
Managers
Manager Rollout
5 steps · ~30 min
1Review your team roster
2Configure shift schedules
3Run a one-week pilot
4Collect team feedback
5Confirm readiness with admin
Workers
Worker Activation
4 steps · ~10 min
1Download the ZoikoTime app
2Verify your identity
3Review the worker transparency notice
4Complete your first shift
Safe Testing
Test before anything touches production.
The sandbox mirrors your real policy rules with none of the real-world stakes.
Sandbox · No live data
A governed space to break things on purpose
Run real shifts, real exceptions, and real edge cases against your policy pack — nothing here reaches a live worker, a paycheck, or an audit record.
- Mirrors production rules exactly
- Resets anytime, no history kept against you
- Zero impact on live workers or pay
- Never counts as audit evidence
1
Load your draft policy pack
The sandbox pulls in whatever you've configured so far — nothing needs to be finished first.
2
Simulate a shift
Run a normal shift, then a messy one — a late break, a missed clock-out — and see how each resolves.
3
Check what got flagged
Anything the system couldn't resolve confidently shows up in a review queue, same as production.
4
Adjust and re-run
Change a threshold, reset, and try again — as many times as it takes to trust the outcome.
Progress Tracking
See where every role actually stands.
One shared view of onboarding progress — so nobody has to ask "are we live yet?" in a hallway.
✓
Discover✓
Configure3
Test4
Verify5
Launch| Role | Current stage | Status |
|---|---|---|
| Owner / Admin | Launch | Complete |
| HR & People Ops | Verify | In review |
| IT & Security | Test | In progress |
| Manager | Test | In progress |
| Worker (pilot group) | Configure | Not started |
Governance
What onboarding requires — and what it never does.
The same rules that govern the product govern how we onboard you into it.
What we require
- Identity verification for every role before access is granted
- A human sign-off before any policy pack goes live
- Sandbox testing before production for every new policy
- Transparent worker notice before monitoring begins
What we never do
- Promise instant setup or one-click compliance
- Enable monitoring a worker hasn't been notified about
- Mark a readiness check complete without evidence
- Auto-approve a policy pack as "compliant"
Support
Help is never more than a click away.
Onboarding is guided, not unattended. If something doesn't resolve on its own, here's where to go.
Help Center
Searchable answers for every stage of
setup.
Talk to a Specialist
Book time with an onboarding
specialist, free during setup.
Admin Guide
Field-by-field reference for every
configuration screen.
Contact Support
Reach the team directly for anything
the guides don't cover.
FAQ
Questions about getting started.
Readiness items reflect what most teams need before a safe launch, but they're a guide, not a lock. What is required is human verification before go-live — the checklist just makes sure that person has what they need to say yes.
No. Sandbox activity is isolated from your live environment. Tests do not affect live workers, pay, production policy records, or audit evidence.
Yes. Role tracks are designed around permissions and responsibilities, so you can move to another track when your role or responsibilities change.
A designated person with the appropriate authority confirms readiness before anything goes live. The system does not automatically approve a launch.
The timeline depends on your role, configuration, integrations, and review requirements. Guided paths provide estimated steps so your team can see what remains.
Ready When You Are
Start the path built for your role.
Pick your starting point, see exactly what's ahead, and check your readiness before anything goes live.