Keep Work
Moving With
Clear Time,
Attendance, and
Approvals
ZoikoTime gives team leads and managers one reviewable view of team time, attendance, project allocation, exceptions, and approvals — so they can resolve issues early, support workers fairly, and keep payroll and delivery on track without invasive monitoring.
See what is complete, what needs review, who owns the next action, and whether records are ready for payroll, billing, project control, or audit.
30-day trial for eligible plans.
.png)
Team readiness
Know which records are complete before your cut-off, not after it.
Visible ownership
Every exception has a neutral state, an owner, and a due point.
Fewer follow-up cycles
Ask once, in the record, with the reason and history attached.
Trust with your team
No screenshots. No keystroke content. Workers see their own records.
Distributed Work Creates Flexibility—and More Places for Records to Break
Team leads and managers often have time, attendance, project, and approval information spread across disconnected systems and people. ZoikoTime creates a shared record and review workflow so incomplete or conflicting information is visible before it reaches payroll, billing, or a customer.
.png)
Incomplete time and attendance
Missing records surface at cut-off, when there is no time left to ask.
Unclear exception ownership
Issues bounce between manager, operations, and payroll with no named owner.
Project or cost-code gaps
Approved time reaches billing without the attribution the project needs.
Late approvals
Review backlogs compress the window for payroll and delivery checks.
Post-approval changes
Records change after sign-off with no visible reason or reapproval state.
Policy variation across teams
Two managers apply the same rule differently, so outcomes are hard to defend.
ZoikoTime makes these gaps visible using deterministic classification, neutral exception states, and assigned human review — not surveillance.
From Work Event to an Approved Team Record
ZoikoTime captures configured work context, applies deterministic policy rules, flags incomplete or conflicting records, routes them to the correct people, preserves corrections and approvals, and makes the approved record available to authorized team and downstream systems.
Capture work context
Your team records start, pause, resume, break, and project context on mobile or desktop. Capture is low-friction, and the worker can see everything that was recorded about them.
Session events, schedule context, project and task selection, location group where configured.
Draft record with captured context.
Worker, with team lead visibility.
Automatic classification against the effective policy.
The Six Jobs You Repeat Every Week
Each workflow has a defined owner, a visible state, and a route to the product controls behind it.
Time and attendance readiness
See whether required work records are complete and which items need action.
Exception ownership
Assign incomplete or conflicting records and monitor aging without accusatory labels.
Approvals and change control
Preserve who approved, what changed, why it changed, and whether reapproval is required.
Project and task attribution
Connect approved time to work, customer, or cost structures where configured.
Remote and hybrid coordination
Maintain clear records across locations and schedules without invasive monitoring.
Contractor team management
Support distinct worker types, review rights, project context, and commercial records.
See What Is Complete,
What Needs Context, and
What You Can Approve
The Team Management Workspace brings team time, attendance, exceptions, worker context, approvals, project allocation, and downstream readiness into one clear view. It does not rank workers, monitor digital behavior, or infer individual productivity.
- Timesheets complete and approvals due
- Attendance exceptions with a named owner and age
- Missing worker context, requested once
- Project allocation completeness and payroll readiness
| Worker | Issue | Group | Owner | Status | Age | Next Action |
|---|---|---|---|---|---|---|
| D. Okafor | Unverified exit | North | You | Pending review | 2d | Request context |
| M. Halvorsen | Missing project code | North | You | Needs input | 1d | Ask worker |
| S. Iqbal | Schedule variance | Service desk | You | Ready to approve | — | Approve or return |
| K. Duarte | Break outside policy | Service desk | Payroll | Escalated | 3d | Second-line review |
| A. Ferreira | Amendment after approval | Projects | You | Reapproved v2 | — | Release to payroll |
Illustrative synthetic data. Status is stated in text as well as color.
No worker leaderboard, utilization rank, activity score, or “top performer” visual appears anywhere in the product.
Coordinate Attendance and Coverage
Without Watching Screens
ZoikoTime compares captured attendance and time records with configured schedules and policy context, then surfaces missing or inconsistent records for review. It does not monitor application use, browser activity, webcams, microphones, or physical location unless a separately defined and lawful capability is explicitly enabled and documented.
Field team management — a coverage gap you can explain
Sixteen workers across two crews. Two records have no end event and one shift shows a coverage gap against the configured schedule. Both arrive in your queue with the reason stated, so your first message to the worker is a question, not an accusation.
Resolve Exceptions With
Context, Ownership, and a
Complete History
When a record is incomplete or conflicts with configured context, ZoikoTime creates a neutral review state, assigns the next action, lets authorized people add information or corrections, and preserves the full decision history.
“Unverified Exit — Pending Review”
A session has no recorded end event. The state describes the record, not the person. Accusatory labels were rejected in design review because they ask a manager to take a side before anyone has looked at the evidence — and because that label then follows a worker into every downstream report.
What the worker can do
- See the record and why it was flagged
- Add context or request a correction
- Track status and receive notification
- Use a documented support path
What you can do
- Approve, or approve with amendment
- Return for information
- Reassign or escalate
- Recuse, or reject within your authority
Flag created
Neutral state, stated reason, applied policy version.
Worker notified
Where configured, with the record visible to them.
Context submitted
Comment, correction request, or supporting reference.
Manager review
You hold the next action, within your permissions.
Operations or payroll review
Second-line check where the policy requires it.
Resolution
Prior value, new value, author, time, and reason preserved.
Approval
Versioned, with reapproval state where changes apply.
Downstream release
Released to authorized systems, or held with a reason.
An anomaly signal can create a review flag. It cannot determine misconduct, pay, discipline, or final approval — that authority stays with you.
Connect Approved Time to
Projects, Services, and Cost
Structures
ZoikoTime can associate approved time with configured projects, tasks, customers, service lines, billable states, or cost codes — helping you and finance catch missing attribution before the record is used downstream.
Views
Metric definitions
- Attribution completeness
- Late coding
- Coding changed after approval
- Records blocked from export
Scope boundary: this is not a finance dashboard. No revenue, margin, profitability, or guaranteed cost-saving claims — those require rate and cost data ZoikoTime does not hold by default.
.png)
Manage Distributed Work Through Clear
Records, Not Digital Surveillance
ZoikoTime helps remote, hybrid, field, and distributed teams capture work-time context, review exceptions, and maintain approved records without screenshots, keystroke content, URL history, application names, or clipboard data.
A remote worker reviewing their own record
Sees the flagged session, adds context, and tracks status through to approval.
A hybrid manager clearing the approval queue
Reviews the reason, requests information once, and approves with an amendment reason.
A field team adding project context on site
Records the task, customer, and cost code at the point of work, on mobile.
A department head comparing team readiness
Checks completeness and exception aging by team before the period closes.
.png)
Your team's trust is part of the operating model
Workers can see the records that describe their work, add context, and request corrections. That is what makes a record defensible three months later — not the amount of activity captured.
Apply Consistent Controls Across Teams,
Regions, and Worker Types
ZoikoTime can apply configured, effective-dated time and review policies by organization, location, team, schedule, project, pay group, or worker type where supported — so two managers in two regions apply the same rule the same way. Local legal interpretation and payroll calculation remain outside this page's promise.
| Dimension | Policy profile | Effective date | Owner | Approval | Affected records |
|---|---|---|---|---|---|
| Organization / entity | Group baseline v6 | 01 Jan 2026 | Global operations | Approved | All |
| Region / location | EMEA rest & break v4 | 01 Jul 2026 | Regional manager | Approved | 4,120 |
| Team | Field North review roles v3 | 01 Aug 2026 | Team lead | Assigned | 320 |
| Worker type | Contractor required fields v2 | 15 Jul 2026 | Vendor operations | Pending review | 612 |
| Project / customer | Attribution required v5 | 01 Jun 2026 | PMO | Approved | 2,340 |
| Approval cut-off | Two-line review, Wed 18:00 | 01 Apr 2026 | Shared services | Approved | All |
What this page claims
Supports configurable global operating structures where available, by group and location.
What it does not claim
No “globally compliant,” no “works in every country,” no local-law advice.
Gated until operational
Data residency commitments and works-council resources appear only once contractually live and approved.
Send Approved Team Records to Payroll,
Billing, and Project Systems
ZoikoTime can receive configured identity, schedule, project, or policy context and provide approved time, attendance, project, and evidence records through supported APIs, files, or connectors. Your organization retains ownership of mappings, permissions, and downstream processing.
Systems of record
Identity, schedule, project, and policy context from your existing platforms.
Identity & policy layer
Workers, teams, worker types, effective-dated policy versions.
Capture → review → approval
Classification, exception routing, manager review, versioned approval.
Authorized destinations
Payroll, billing, ERP, project, and reporting systems with evidence history.
Inbound identity
- Stable identifier and status
- Team, organization, manager
- Worker type and effective date
- Named source of truth
Schedule / policy context
- Schedule or expectation
- Location or group
- Policy version and precedence
- Owner
Project context
- Project, task, customer, cost code
- Active dates
- Required fields
- Authorization
Approved record output
- Record and worker ID, period
- Start, end, duration, break states
- Project fields
- Approval state, version, timestamps
Evidence output
- Change history and actor
- Reason and policy version
- Review status and references
- Access control
Operational telemetry
- Run ID and validation result
- Counts, failures, retries
- Reconciliation state
- Alerting and logs
Metrics About the Workflow, Never About
the Worker
Every metric here describes record and review conditions your team can act on. None of them describes an individual worker's productivity.
Record completeness
Required records present and in an accepted state for the operating period.
Exception rate
Records needing information or review, divided by in-scope records.
Exception aging
Time from flag to resolved, segmented by owner and issue type.
First-pass resolution
Exceptions resolved without repeated handoffs.
Approval turnaround
Time from ready-for-review to approved or returned.
Attribution completeness
Approved records carrying required project, task, customer, or cost fields.
Post-approval change rate
Approved records changed after approval, with reason and reapproval state.
Adoption
Eligible workers and managers completing required actions in the period.
The business-case estimator stays gated until assumptions, formulas, sources, ranges, and review are complete. No estimates of recovered “time theft” or guaranteed labor-cost savings — ever.
A Pilot Scorecard, Not a Testimonial Wall
Named customer evidence appears here only when it is attributable, permissioned, measured, and current. Until then, this is exactly how we would prove the value with one of your teams.
| Measure | Baseline window | Target / decision rule |
|---|---|---|
| Required-record completeness | Two comparable operating periods | Improvement target agreed with you; denominator disclosed. |
| Open exception aging | Median and 90th percentile | Reduction without suppressing valid review flags. |
| Owner assignment | Current share assigned within SLA | Target based on the agreed operating model. |
| Approval turnaround | Ready-for-review to decision | Target segmented by team and role. |
| Project attribution | Required-field completeness | Target for in-scope projects only. |
| Worker & manager adoption | Eligible users completing required actions | Minimum adoption threshold plus a support plan. |
| Trust and acceptance | Feedback and escalation volume | No material unresolved governance or consultation blockers. |
Four Phases, Each With an Exit Gate
Timing depends on scope, worker groups, policy complexity, integrations, consultation, and rollout model. Enterprise buyers receive a phased plan, not a date.
Discover
Define teams, schedules, policies, worker groups, review roles, risks, and success measures.
Signed solution and governance design.
Configure & integrate
Build identity, policy, project, review, and output controls with mappings and permissions.
Technical and security acceptance.
Validate & launch
Prove records and workflows with one or two teams, using parallel comparison and rollback.
Business owner and governance approval.
Operate & expand
Stabilize, measure, improve, and extend to more teams, regions, worker types, and projects.
Renewal and expansion on evidenced value.
Monthly readiness review
Completeness, exception aging, approval turnaround, attribution, and adoption.
Manager enablement
In-product guidance, review training, and a documented support route for your team.
Change governance
Policy and integration changes carry version history and pre-release testing.
Straight Answers Before You Book
Anything
ZoikoTime provides team leads and managers with verified time, attendance, project, exception, and approval records. It helps teams see what is complete, what needs review, who owns the next action, and whether records are ready for authorized downstream use.