Data Retention &
Legal Hold
ZoikoTime helps organizations govern workforce records across their lifecycle with configurable retention policies, legal hold preservation, controlled access, audit trails, and lifecycle safeguards.
Govern workforce records from retention and access control to legal hold preservation and defensible expiry workflows.
Capabilities may vary by plan, configuration, deployment model, contract, jurisdiction, and customer policy.
Record Lifecycle
Capture
Retain
Restrict
Preserve
Review
Export
Expire / DeleteWhy Workforce Record Retention Matters
Workforce records can become important in payroll review, client billing, HR investigations, audits, labor disputes, compliance reviews, and litigation readiness.
Preserve Operational Truth
Maintain governed records of work sessions, approvals, exceptions, corrections, policy decisions, and review actions.
Support Legal and Audit Readiness
Help legal, HR, compliance, payroll, finance, and operations teams locate, preserve, and review relevant workforce records.
Reduce Record Lifecycle Risk
Reduce risk from unmanaged deletion, uncontrolled access, inconsistent retention, unsupported exports, and missing audit context.
Records That May Be Governed
Depending on configuration, plan, and agreement, ZoikoTime may support retention and preservation controls across these record categories.
Time Records
Clock-in / clock-out records, work sessions, breaks, idle events, manual entries, corrections, approvals, and exceptions.
Activity Records
Application activity, URL activity, active and idle patterns, work-session metadata, and verification signals where enabled.
Attendance Records
Attendance events, shift records, absence records, schedule exceptions, and manager approvals.
Screenshot Records
Screenshots, redacted screenshots, metadata, review activity, access logs, and retention rules where enabled.
Timesheet and Payroll
Timesheet submissions, approvals, corrections, disputes, payroll export records, and reconciliation support records.
Reporting and Analytics
Generated reports, parameters, exports, analytics outputs, and related review context where retained.
Administrative and Audit
Policy changes, role changes, access events, admin actions, configuration changes, and legal hold actions.
Worker Transparency
Worker-facing notices, policy acknowledgments, consent records where applicable, correction requests, and dispute history.
Configurable Retention Policies
ZoikoTime supports retention controls that help organizations align workforce records with internal policy, operational needs, contractual commitments, and applicable legal requirements.
Record Scope
Define which record categories are covered by each retention rule.
Retention Duration
Configure periods based on capability, customer policy, plan, agreement, and applicable requirements.
Role-Based Administration
Control which users can create, modify, approve, or deactivate retention policies.
Jurisdictional Variation
Support different retention rules by region, department, or worker type where configured.
Change History
Maintain logs of retention policy changes, who changed the rule, when, and what changed.
Expiry Behavior
Define what happens when records reach the end of their retention period.
Legal Hold Preservation
When a legal hold is applied, relevant records can be preserved from ordinary deletion or retention expiry while the hold remains active.
Identify the Matter
Authorized users define the matter, business reason, owner, scope, and approval requirements.
Define the Scope
The hold may be scoped by worker, team, department, project, date range, or record type.
Apply the Hold
Relevant records are preserved from ordinary expiry or deletion workflows while active.
Restrict Access
Access to held records is controlled by role, permission, matter assignment, and policy.
Review and Export
Authorized reviewers may locate, review, package, and export relevant records where permitted.
Release the Hold
When the matter ends, authorized users may release the hold according to customer policy.
Resume Lifecycle
After release, records return to applicable retention, expiry, or archival workflows.
Access, Export, and Audit Controls
Retention and legal hold must be supported by controlled access, clear permissions, audit trails, and accountable exports.
Permission-Based Access
Limit access by role, team, department, jurisdiction, matter, worker group, or record type where configured.
Export Controls
Restrict who can export workforce records, require appropriate permissions, and log all export actions.
Audit Trails
Record key administrative and review actions including retention-policy changes, legal hold activity, access events, and export logs.
Evidence Packaging
Package relevant records with timestamps, approvals, exceptions, policy references, and review history where supported.
Separation of Duties
Support governance models where legal, HR, compliance, payroll, finance, and IT have separate access responsibilities.
Worker Privacy
Support controlled access, minimization, notice, and transparency principles where applicable and configured.
Frequently Asked Questions
Audit-Grade Evidence
Understand how ZoikoTime supports evidence integrity, audit trails, and evidence packages.
Explore Audit-Grade Evidence→Security Addendum
Review access controls, encryption, infrastructure safeguards, and administrative security.
View Security Addendum→Enterprise Governance
See how ZoikoTime supports policy governance, approvals, and role-based access.
Explore Enterprise Governance→ZoikoTime provides retention, legal hold, export, audit, and deletion-related functionality to support customer workflows. ZoikoTime does not provide legal advice, does not determine legal retention requirements, and does not guarantee compliance with any specific legal, regulatory, or judicial requirement. Customers remain responsible for configuring retention, preservation, access, export, and deletion policies appropriate to their organization and obligations.
Govern Workforce Records Across
Their Full Lifecycle
ZoikoTime helps enterprise organizations configure retention policies, apply legal holds, control access, export evidence packages, and manage record expiry with appropriate safeguards and audit trails.