For Finance & Payroll Teams
Turn approved time into payroll-ready records
ZoikoTime gives finance and payroll teams deterministic, evidence-backed records for time, attendance, breaks, approvals, and project allocation—ready for reconciliation and export without worker surveillance.
30-day trial • Human review • Complete change history • No screenshots • No keystroke capture
Payroll Readiness
Pay period · Aug 1–15 · US-Hourly
Approved
842
Export-readyPending Review
61
In queueNeeds Input
28
Worker/ManagerPost-approval Changes
7
ReapprovalBlocked
3
From exportAllocation
96%
CompleteSynthetic data · deterministic states · no confidence score.
The Payroll Input Problem
Payroll is only as reliable as the time data that reaches it
Distributed schedules, late approvals, inconsistent policy context, missing project codes, and undocumented corrections can turn every pay period into a manual reconciliation exercise.
Incomplete time records
Missing starts, stops, breaks, or required context delay review.
Late or unclear approvals
Payroll cannot distinguish approved records from records still awaiting a decision.
Policy inconsistency
Break, attendance, overtime, or exception rules are applied differently across teams or pay groups.
Uncontrolled corrections
Changes occur without a clear reason, version, or reapproval path.
Allocation gaps
Time reaches finance without the required project, task, customer, or cost code.
Fragmented evidence
Comments, approvals, and export records are spread across spreadsheets, messages, and systems.
ZoikoTime creates one controlled path for capture, classification, review, approval, correction, and export — without monitoring private digital activity.
The Record Lifecycle
From work event to payroll-ready record
Six controlled steps so you can see exactly where policy, evidence, worker input, human review, approval, and export occur.
Capture
A worker records time and approved context through desktop, mobile, or organization workflows.
Classify
ZoikoTime applies configured, deterministic policy rules to time, attendance, breaks, allocation, and record state.
Flag
Missing or conflicting context is surfaced with a neutral status for review.
Review
The assigned worker, manager, or payroll reviewer supplies context, corrects, or returns the record.
Approve
The authorized reviewer approves; changes after approval require visible control and reapproval.
Export
Approved fields are validated and delivered to the configured payroll, ERP, billing, or data workflow.
The deterministic boundary. Deterministic classification produces a rule-bound result. Signal-quality or anomaly models, where used, are separate and may only surface a record for human review — they cannot decide compensation, discipline a worker, or alter an approved record.
Core Workflows
Core workflows for finance and payroll teams
Recurring pay-period jobs, each routing to the relevant product and outcome pages.
Readiness
Payroll readiness
See required records by approved, pending review, needs input, blocked, and export-ready status before cut-off.
Approval
Time & attendance approval
Review time, attendance, break, and schedule context through the configured approval route.
Exceptions
Exception reconciliation
Assign, investigate, and resolve missing, conflicting, or changed records with neutral statuses and full history.
Policy
Break & policy review
Apply configured meal, rest, attendance, and exception rules while preserving jurisdiction and policy version.
Allocation
Project & cost allocation
Connect approved time to projects, tasks, customers, or cost codes where configured.
Contractors
Contractor time records
Collect and approve contractor time with the right project, engagement, and billing context.
Corrections
Corrections & retro changes
Preserve original values, reasons, authors, reapproval requirements, and export consequences.
Audit
Audit & export packs
Produce period summaries, approvals, corrections, policy references, and export evidence for authorized users.
Product Proof
Finance & payroll control center
A production-faithful view of the records, exceptions, and period controls finance and payroll teams actually use. Synthetic data; every state defined; no color-only status.
Pay-period population
Workers and required records in scope by organization, pay group, and period.
Exception queue
Record, issue, owner, age, status, and next permitted action. No accusatory status labels.
Allocation completeness
Required project, task, customer, or cost-code coverage where configured.
Reconciliation report
Authorized comparison of approved totals, export totals, and rejected or excluded records.
Readiness summary
Approved, pending review, needs input, blocked, and export-ready — each with an explicit definition.
Post-approval change control
Visible count and drill-down for records changed after approval, with reason and reapproval status.
Export validation
Mapping version, validation checks, export ID, delivery status, and error/retry history.
Access & audit
Role-based access and event history for review, approval, correction, export, and administrative action.
Exception Resolution
Resolve exceptions before they become
payroll rework
ZoikoTime routes incomplete or conflicting records to the right person with a neutral status, visible reason, controlled correction path, and complete review history.
Worker rights
View the record and applicable context, add a comment, submit or request a correction, see status and outcome, and access the support or dispute route as configured.
Reviewer controls
Request information; amend with reason and visible delta; return; approve; reject where authorized; escalate; or recuse.
Change history
Original value, revised value, author, role, reason, timestamp, source, approval impact, and export impact.
Canonical neutral status
“Unverified Exit — Pending Review.” Accusatory alternatives like “unauthorized” or “violation” are deliberately rejected before human review.
AI boundary. Anomaly flags may prioritize records for review. They cannot determine pay, label a worker dishonest, or approve a correction. See Human-in-Command Controls.
Payroll Close
Enter payroll close with fewer unknowns
Assess pay-period readiness, validate exports, and preserve a controlled close — ZoikoTime prepares and transmits approved records; the payroll engine calculates compensation.
Population confirmed and required records present
Approvals complete; exceptions resolved or explicitly excluded
Allocation fields complete; post-approval changes reviewed
Export mapping validated — mapping version, record count, destination, and status
Period controls: cut-off time, approval deadline, period lock, authorized unlock, reapproval and re-export consequence
Reconciliation: approved totals vs export totals, excluded records, rejected rows, and subsequent corrections
Scope boundary. ZoikoTime prepares and transmits approved workforce records. The payroll engine calculates compensation and statutory outcomes.
Project & Labor Allocation
Know where approved time belongs
Capture and review the project, task, customer, billable status, engagement, or cost-code context your operating model requires — then include approved fields in downstream exports.
Project & task attribution
Connect approved time to the delivered work.
Billable / non-billable
Apply configured rules and preserve review.
Cost-center allocation
Support finance reporting where the fields are available.
Contractor & customer context
Support services, agency, and contractor-heavy operations.
Allocation completeness — the percentage of approved records containing the configured required fields.
ZoikoTime supplies controlled inputs; it does not replace the ERP, general ledger, PSA, or project-accounting system.
Global Policy
One operating model. Rules that reflect each
workforce group.
Configure time, attendance, break, approval, review, cut-off, allocation, and export requirements by organization, location, pay group, schedule, role, and worker type — where supported.
US East
ActivePay Group: US-Hourly
Worker Type: Employee
Rule Set: Meal/rest v4
Effective: Jan 1, 2026
UK Ops
ActivePay Group: UK-Monthly
Worker Type: Employee
Rule Set: Overtime v2
Effective: Apr 6, 2026
APAC
ActivePay Group: Contractor-APAC
Worker Type: Contractor
Rule Set: Project-based v1
Effective: Feb 1, 2026
Global PS
ReviewPay Group: Billable-PS
Worker Type: Project reporter
Rule Set: Allocation-required v3
Effective: Mar 1, 2026
ZoikoTime supports configured operational policies. The organization remains responsible for legal, payroll, and tax determinations with qualified advisers. Region and country availability, EU data residency, and compliance claims are subject to the published availability register.
Integrations
Fit the systems that already run payroll and
finance
Category-level data flows with explicit direction, ownership, validation, and failure handling. Vendor logos appear only for production-ready, documented, supported integrations.
Direction & identity
Inbound, outbound, or bidirectional labeled accurately — never 'sync' for a one-way flow. Authoritative worker identifier and effective-dated mapping defined.
Validation & idempotency
Required fields, types, values, counts, and mapping version validated before export; stable identifiers prevent duplicate delivery.
Error handling & observability
Rejected rows show reason, owner, retry state, and final resolution — records are never silently dropped; authorized users can trace exports.
Security & support model
Least privilege, encryption, secrets management, audit events, retention — with clear ownership of source data, mappings, credentials, and escalation.
Content gate. No vendor logo or "native / real-time / two-way" claim appears until an integration is production-ready, documented, supported, and approved. Until then, category cards route requirements to Request Enterprise Demo.
Measurable Outcomes
Define success with control metrics, not activity scores
Record, review, close, allocation, and export metrics finance and payroll champions can carry into a business case — no productivity ranking, no invented ROI.
Payroll-ready record rate
Approved records meeting configured export requirements by cut-off.
Exception rate
Records requiring input or review ÷ required records — by issue type and pay group, no worker ranking.
Median exception age
Time from exception creation to resolution, in aging buckets.
On-time approval rate
Records approved by the configured deadline — not a manager leaderboard.
Post-approval change rate
Approved records changed after approval, with reason category and reapproval state.
Allocation completeness
Approved records containing required project, task, customer, or cost-code fields.
Export validation success
Exports passing mapping, delivery, and reconciliation checks.
Dispute resolution cycle
Time from documented challenge to final reviewed outcome — aggregate only.
Use “measure,” “improve consistency,” and “reduce avoidable rework.” Any quantified savings figure requires a named method, scope, time period, and approved evidence. A business-case estimator unlocks only after approved methodology and legal review.
Proof
Validate ZoikoTime in your payroll workflow
Where signed customer proof isn't yet public, we use a rigorous pilot-validation scorecard rather than an empty or fabricated carousel.
Pilot Measure
Payroll-ready record rate
Baseline
Current % or sample
Validation Question
Are more required records approved and export-ready by cut-off?
Pilot Measure
Exception age
Baseline
Current median or sample
Validation Question
Are issues assigned and resolved earlier?
Pilot Measure
Correction traceability
Baseline
Current evidence quality
Validation Question
Can reviewers reconstruct each consequential change and approval?
Pilot Measure
Export validation
Baseline
Current error/retry process
Validation Question
Can the team detect, explain, and resolve rejected records?
Pilot Measure
Allocation completeness
Baseline
Current coverage
Validation Question
Do approved records contain the required finance context?
Pilot Measure
Worker & manager acceptance
Baseline
Current feedback / support load
Validation Question
Can users review and correct records without invasive monitoring?
Pilot Measure
Implementation fit
Baseline
Current calendar & systems
Validation Question
Can the workflow operate through a real pay period without disrupting payroll?
Preferred proof is one or two signed customer stories with named role, scope, measured result, time period, and methodology. No invented people, synthetic customer logos, unverifiable savings, or auto-rotating testimonial carousels.
Implementation
A controlled payroll transformation — not a software toggle
Calendar mapping, data, policies, worker communication, parallel validation, cut-over, and ongoing ownership.
Discover & map
Confirm workforce groups, pay groups, periods, cut-offs, policies, roles, systems, consultation requirements, export fields, and success measures.
Exit evidence: approved scope · data map · calendar · risk & dependency log
Configure & integrate
Configure policy profiles, permissions, review routes, required fields, mappings, validations, notifications, and support ownership.
Exit evidence: configuration review · test identities · mapping version · security approval
Pilot & parallel validate
Run a representative pay group through capture, review, export, and reconciliation alongside the current process.
Exit evidence: pilot scorecard · defect log · user acceptance · reconciliation sign-off · go-live decision
Roll out & operate
Sequence groups, train reviewers and workers, communicate review rights, monitor exports, review close metrics, and govern policy changes.
Exit evidence: operational runbook · support model · close review · customer-success plan
Questions Answered