Trust & Governance
Governance, Compliance & Assurance Framework
ZoikoTime is designed to withstand regulatory scrutiny, procurement due diligence, and legal challenge — with full compliance mapping, audit workflow simulations, and board-ready documentation available to every enterprise client.
Compliance Mapping Matrix
Line-by-Line Compliance Control Alignment
Searchable, filterable, and exportable — a complete mapping of ZoikoTime's implementation against every major compliance framework, with evidence generated for each control.
| Article | Requirement | ZoikoTime Implementation | Evidence Generated | Status |
|---|---|---|---|---|
| Art. 5 | Data minimisation | Only necessary workforce signals collected — no surplus or speculative data capture at any layer | Data logs + schema documentation | ✓ Implemented |
| Art. 6 | Lawful basis | Configurable lawful basis selection per jurisdiction — legitimate interest, contract, or consent as applicable | Policy configuration logs + basis register | ✓ Implemented |
| Art. 25 | Privacy by design | Privacy controls embedded in system architecture — not bolted on after deployment. Default settings are most privacy-protective. | System architecture proof + design documentation | ✓ Implemented |
| Art. 30 | Records of processing | Automated, continuously maintained records of all processing activities — no manual maintenance required | Processing registry — auto-generated, exportable | ✓ Implemented |
| Art. 32 | Security of processing | Encryption at rest and in transit, RBAC, immutable audit logs, and tamper-evident evidence records | Security logs + penetration test summary | ✓ Implemented |
| Art. 33 | Breach notification | Automated breach detection with configurable notification workflows — 72-hour regulatory notification timelines supported | Incident logs + notification records | ✓ Implemented |
Audit Workflow Simulations
Experience an Audit Before It Happens
Step-by-step interactive walkthroughs of three audit scenarios — showing exactly what ZoikoTime produces when regulators, auditors, or investigators request evidence.
Payroll Audit — Automated Evidence Generation
01 |
Auditor Requests RecordsPayroll auditor submits a request for all workforce time records for Q1 2026 — covering 847 employees across 3 jurisdictions. Scope: Q1 2026 847 employees 3 jurisdictions |
02 |
System Retrieves Session RecordsAll session records for the requested period are retrieved — time logs, identity validation status, confidence scores, and anomaly flags for every session. Time logs Identity validation Location verification |
03 |
AI Provides Anomaly ExplanationThe system surfaces 14 flagged sessions with full AI reasoning — each anomaly explained in plain language with the confidence score, signals involved, and action taken. 14 anomalies explained AI reasoning logs Confidence scores |
04 |
Evidence Bundle GeneratedA complete audit-ready evidence package is assembled — timestamped records, policy compliance logs, integrity verification, and chain of custody for all 847 employees. Timestamped records Policy compliance logs SHA-256 integrity |
Governance Model
The ZoikoTime Governance Architecture
Four governance layers — each with a defined function, clear accountability, and structured evidence output — working together to create a complete, defensible governance model.
Policy Engine
All assurance and intelligence functions are governed by a configurable policy engine — jurisdiction- aware, role-specific, and auditable. No uncontrolled AI behaviour.
AI Intelligence Layer
Explainable AI that produces human-readable reasoning for every decision — no black-box outputs. Every confidence score is traceable to its input signals and the logic applied.
Evidence Layer
Every workforce action generates a tamper-evident evidence record — automatically, at the point of occurrence. No retrospective reconstruction, no manual compilation.
Human Oversight Layer
Human-in-command at every consequential decision point — the AI surfaces risk and intelligence, humans retain decision authority. No automated disciplinary outcomes, ever.
| Tier | Confidence Condition | System Action | Human Role |
|---|---|---|---|
| Tier 1 — Automated | High confidence (90–100) — all signals within policy threshold |
Session accepted, payroll approved, evidence record created — no human intervention
required |
Review available on demand — human can query any record at any time |
| Tier 2 — Human Review | Medium confidence (70–89) — one or more signals below threshold |
Session flagged, billing held, review workflow initiated — human review required
before resolution |
Human reviews flagged session with full evidence and AI reasoning — makes final
determination |
| Tier 3 — Human Decision | Low confidence (<70) — significant verification failure detected |
Session restricted, escalation triggered, case created — human decision required
before any action |
Human makes final decision with full forensic evidence — AI provides intelligence,
not outcome |
Data Governance
Data Governance by Design
Data governance is not a compliance checkbox in ZoikoTime — it is a system design requirement applied at every layer of data capture, processing, and retention.
Data Minimisation
Only the data required for the stated governance purpose is collected at any layer. No speculative, surplus, or future- use data capture — minimisation is enforced at the system architecture level, not just policy documentation.
Purpose Limitation
Data collected for workforce assurance is used exclusively for that purpose. Cross-purpose use is prevented at system level — not reliant on policy compliance by individual users or administrators.
Regional Controls
Data residency, processing jurisdiction, and cross-border transfer controls are configurable per deployment — aligned to GDPR, UK GDPR, CCPA, and other applicable jurisdictional requirements automatically.
Retention Policies
Automated retention schedules are applied per jurisdiction and data type — records are retained for exactly as long as required by applicable law and no longer, with deletion certificates provided at end of lifecycle.
Encryption & Security
AES-256 encryption at rest and TLS 1.3 in transit — applied to all workforce data from the moment of capture. Cryptographic integrity verification is performed on every evidence record at retrieval.
Auditability
Immutable logs of all data access, processing decisions, and system actions — providing complete traceability from any data point to its origin, every access event, and any decision that used it.
Regulator-Facing Documentation
Board & Regulator Submission Ready
A complete, structured governance document designed for submission to regulators, boards, and procurement due diligence teams — available for immediate download and distribution.
01
Executive Summary — System Purpose and Scope
02
System Classification — AI Act Risk Category
03
Governance Model — Four-Layer Architecture
04
Human Oversight Model — Tiered Decision Framework
05
Data Governance — Minimisation, Retention, Residency
06
Risk Management — Continuous Classification Engine
07
Auditability — Immutable Logs and Full Traceability
08
Ethical Framework — Fairness, Transparency, Accountability
09
Compliance Alignment — GDPR, ISO, SOC 2, EU AI Act
10
Limitations & Disclosures — Honest System Boundaries
Ethical Framework
The Four Ethical Foundations
Ethics are not aspirational in ZoikoTime — they are operational design requirements built into the system architecture and verifiable through the evidence it produces.
Fairness
Consistent policy application across all workers, roles, and jurisdictions — the same standards applied equally, with no bias in detection, scoring, or enforcement based on individual characteristics.
Transparency
Employees can understand what is collected, how it is used, and what decisions have been made about their sessions — visible through the Transparency Center and available on request.
Accountability
Every decision is attributed — to the AI reasoning that produced it and the human who confirmed it. No unattributed outcomes, no decisions without an auditable record of how they were reached.
Workforce Impact Consideration
Every product decision is assessed for its impact on workforce dignity and employee rights — verification that protects the organisation without diminishing the people in it is a non-negotiable design requirement.
Get Started
Governance That Withstands Any Scrutiny
Whether facing a regulatory inspection, board review, or procurement due diligence — ZoikoTime provides the compliance evidence, audit documentation, and governance framework to respond with confidence.
