Configure and Govern ZoikoTime With Confidence
A structured guide for workspace owners and administrators managing setup, departments, workers, permissions, time and activity settings, reporting, evidence controls, and responsible governance.
Use this guide to understand the core administrative model — from creating your workspace and departments to configuring time settings, managing reports, supporting workers, and governing records responsibly.
Built for permission-based administration, worker transparency, accountable review, and audit-ready records.
ADMIN QUICK START CHECKLIST
Confirm Workspace Profile
Create Departments
03
Add Workers
04
Assign Roles and Permissions
05
Configure Time and Activity Settings
06
Configure Screenshots (if applicable)
07
Prepare Reports and Exports
08
Prepare Worker Communication
- Role-based access
- Worker transparency
- Audit-ready records
- Responsible configuration
- Governance-conscious
Administrator Responsibilities
What Administrators Are Responsible For
Administrators are responsible for configuring ZoikoTime in a way that supports accurate records, role-based access, worker transparency, operational reporting, and responsible governance.
Workspace Configuration
Maintain organization profile, default settings, operating region, time zone, and primary administrative contacts.
Departments and Workers
Create departments, add workers, assign managers, maintain worker profiles, and handle offboarding workflows.
Roles and Permissions
Control who can view, manage, approve, export, review, or configure workforce records and settings.
Time and Activity Settings
Configure time capture, activity context, idle handling, break rules, timesheet periods, and correction workflows.
Reporting and Analytics
Manage reporting access, department dashboards, operational analytics, payroll exports, and workforce insights.
Evidence and Review Controls
Control access to audit trails, correction history, screenshots where enabled, and evidence
exports.
Worker Communication
Help workers understand visibility, timesheets, corrections, mobile use, support routes, and applicable policies.
Support Routing
Direct issues to Help Center resources, internal owners, ZoikoTime support, or commercial channels as appropriate.
Workspace, Departments, Workers, and Permissions
Understanding the Administrative Structure
ZoikoTime separates workspace identity, operational structure, user records, and access permissions to help administrators manage the platform clearly.
Recommended Roles
- Workspace Owner
- Administrator
- Manager
- HR Administrator
- Finance / Payroll User
- Legal / Compliance Reviewer
- Worker
Permission Principles
- Use least-privilege access
- Avoid shared administrator accounts
- Review permissions regularly
- Restrict screenshot access
- Restrict evidence exports
- Separate manager, payroll, legal, and admin duties
- Log permission changes
Governance Best Practices
- Keep workers informed about visibility
- Use human review for sensitive decisions
- Control exports carefully
- Preserve auditability for corrections
- Align with internal policy
- Escalate legal and HR issues appropriately
Time, Activity, Timesheets, and Reporting
Managing Workforce Records and Reporting
ZoikoTime helps administrators manage workforce records through structured settings for time capture, activity context, timesheets, approvals, reports, analytics, and exports.
Time Capture
Configure clock-in and clock-out expectations, manual time entry rules, break handling, overtime settings, and time-correction permissions.
Activity Context
Configure activity visibility settings, app usage context where available, idle handling, and session verification requirements.
Timesheets and Approvals
Configure timesheet periods, submission requirements, approval workflows, correction rules, and payroll export settings.
Reporting and Analytics
Manage team dashboards, department views, workforce analytics, executive reports, payroll exports, and evidence packages.
Responsible Use Note
ZoikoTime reports and activity records should be interpreted with context. They should not be used as the sole basis for employment, disciplinary, compensation, or legal decisions without appropriate human review, HR involvement, and organizational process.
Sensitive Records
Screenshots, Redaction, and Evidence Controls
Some ZoikoTime features involve sensitive workforce information. Administrators should configure these features with transparency, access limits, retention awareness, and accountable review.
Screenshots Where Enabled
Define whether screenshots are enabled, which teams or roles are covered, capture frequency, and who can access screenshot records.
Redaction Controls
Clarify what may be redacted, who can apply redaction, who can view redacted or unredacted content, and how redaction history is preserved.
Evidence Controls
Govern audit trail access, evidence package creation, timesheet history, correction records, and export permissions for authorized roles.
Sensitive records should only be accessible to authorized users with a legitimate business purpose. Access should be documented, permission-controlled, and regularly reviewed.
Common Questions
Admin Guide FAQs
Who should use the ZoikoTime Admin Guide?
No. You do not need a credit card to start a ZoikoTime trial.
ZoikoTime is designed to let organizations evaluate the platform before making a commercial commitment. During the trial, you can create a workspace, invite users, test core time tracking, review workforce activity, configure basic policies, and assess how ZoikoTime fits your operational, billing, contractor management, and workforce oversight needs.
If you decide to continue after the trial, you can choose the appropriate plan and add payment details at that stage.
Where should a new administrator start?
When the trial ends, your workspace will not automatically convert into a paid subscription unless your organization selects a plan and adds payment details.
You will be prompted to choose a ZoikoTime plan before continuing with paid access. Your workspace may remain available for a limited period after the trial so you can review activity, export records, complete internal approval, or finalize your subscription.
ZoikoTime is built to avoid surprise billing. The decision to continue remains with your organization.
Who should have administrator access?
Time Doctor and Hubstaff are well-known platforms in the time tracking, productivity monitoring, remote workforce, and activity visibility market. They are useful tools for many teams that need timers, screenshots, productivity reporting, app and URL tracking, payroll support, or basic workforce visibility.
ZoikoTime is positioned differently.
ZoikoTime is built as workforce assurance and performance intelligence infrastructure. It is designed for organizations that need more than simple time tracking - especially where workforce records affect billing, contractor payments, client delivery, operational accountability, dispute resolution, compliance review, or executive oversight.If your organization only needs basic time tracking, a traditional tool may be sufficient.If your organization needs stronger workforce evidence, billing defensibility, contractor oversight, approval workflows, and governance-ready records, ZoikoTime is designed for that higher standard.
Can managers see all worker records?
Yes. ZoikoTime is designed to support employees, contractors, consultants, agencies, distributed teams, outsourced workers, and other non-traditional workforce models.
For contractor management, ZoikoTime can help organizations create clearer records for reviewing work sessions, contractor billing, approvals, and operational accountability.ZoikoTime is especially relevant for consulting firms, agencies, professional services teams, outsourced operations, field teams, support teams, gig-style teams, and businesses where contractor hours affect margins.ZoikoTime does not determine legal worker classification and does not replace legal, tax, or employment advice. However, it can provide stronger operational records to support better contractor governance and internal review.
Does ZoikoTime support payroll workflows?
ZoikoTime is designed to support both flexible adoption and enterprise-grade deployment.
For standard plans, customers may be able to subscribe monthly or annually, depending on the plan selected. Annual plans may include more favorable commercial terms.
For larger organizations, enterprise agreements may include a defined contract term, onboarding scope, security review, support arrangements, data-processing terms, service levels, implementation assistance, and commercial commitments.ZoikoTime is built to let customers prove value before scaling commitment. The commercial model should match the level of deployment, support, and governance required.
Does the Admin Guide replace legal or HR advice?
ZoikoTime is designed around secure, role-based, policy-controlled handling of workforce data.
The platform is built to support responsible access, transparency, governance, and administrative control over workforce records.ZoikoTime is designed to support privacy, accountability, and governance. Workers should understand what is being recorded. Administrators should control who can access workforce records. Sensitive data should not be visible to unauthorized users.For enterprise customers, ZoikoTime can support deeper security review, data-processing documentation, procurement discussions, and compliance-aligned deployment planning.
Need Help Configuring ZoikoTime for Your Organization?
Review the Admin Guide, explore implementation resources, or speak with ZoikoTime about your workforce governance requirements and implementation goals.